rpg Events

crew notes

Pre-GIG task list - Full Moon Mayhem Saturday 1st June to Thursday 20th June 2024

Time
Activity
Person Responsible
Friday 31st May to Sunday 2nd June Thursday 20th June - arvo Friday 31st May to Sunday 2nd June Friday 31st May to Sunday 2nd June Friday 31st May to Friday 21st June
Draft Yule Ritual Chat with Ruby Adam and Jarrod to pick up additional sound and lights from JJ (gear should be in Spence) Book additional parcans from JJ Confirm towing capacity of Utes (needs to be 2.5 tonnes) Distribute physical flyers and promote gig online. Reach out via DM to friends.
Adam and Ruby. Dave? Adam and Jarrod Adam Alija and Alistair Whole Crew
By Friday 14th June
1. Confirm and pay for toilets hire 2. Purchase additional extension cables for second generator. Need to get two 15 amp super heavy duty cables for Daves Generator. 3. Purchase additional powercables, XLRs and powerboards 4. Confirm cars available for transport 5. Confirm technical specs of artists, as well as artists requests (e.g. tents). 6. Hire ePurb from Macpac 7. Buy some bunting - rope with flags
Adam Adam Adam Whole Crew Jarrod and Adam Adam
By Thursday 20th June By Friday 14th
Purchase drinks for artists and crew Purchase snacks and fruit platter Sound and lighting checks Doors Open - Door Shift #1 (17:30 to 21:30)
Adam Adam
Mon 17th June to Fri 21st June 20:00pm
Scout. Will be out there camping for birthday. Will take genny out there early. He has jerry cans - he will take them out there and will reimburse. Diesel is yellow Unleaded is red. 1st Generator Top-Up
Dave
21:00pm 21:30pm 22:00pm 12:00am 01:30am 02:00am 03:30am 04:00am
Kitchen clean-up and washing up Lasers on - full lighting and sound from this point Live performances start Door Shift #2 (21:30 to 01:30) Jarrod to bring internet dongle 3rd Generator Top-Up Doors Close - Free Entry from this point Fruit platters and snacks to be distributed Live performances end 4th Generator Top-Up Fruit platters and snacks to be distributed Final Generator Top-Up

07:00am
Event Concludes Pack up Commences

09:00am
Pack-up Concludes Journey Home

10:00am
Return gear and equipment to Adam's House (Preferred) or Organise time to return equipment later that day.

11:00am
Arrive Home. Rest, Recover, Sleep

CREW ROLES - Full Moon Mayhem Friday 21st June 2024

Role
Team
Wake Up. Breakfast and Coffee. (8am) Directions email sent to all participants (8am)
Whole Crew Adam
Crew Brunch (9:30am-11am)
Whole Crew
Directions sent to participants who did not get an email. Final Admin. Equipment to be prepared for transport (11am - 11:30am)
Adam
Pack Gear into Cars at Adam's place (11:30am - 1pm)
Adam, Megs, Jarrod, Bond, Alistair, Herv, Alija, Rob, Joe, Dave. Dave will be already there. 9 cars. 1 car for emergency use. Not in traffic barracade. Joe available from lunchtime. Kyle to help with cooking. Check that Rob has hot plate. Bring bottles of water for first aid.
Transport Gear Out in Cars (1pm - 2:30pm). Alistair to pick up toilets from Kennards Fyshwick. Check. Transport food and kitchenwear out (1pm -2:30pm) Transport visuals out (1pm - 2:30pm) Stage Setup (2:30-5pm) - Sound - Lighting, Truss, Gazebo, Staging - Visuals - Generators, Fuel and Extension Cables Door and Traffic Setup (2:30-4pm) Kitchen Setup (2:30-5pm) Toilets Setup (2:30-4pm) Door Shift #1 (4pm - 9pm) Door Person 1 Door Person 2 Traffic Martial Floater (4pm - 9pm) Stage Manager (7pm - 1pm) Opening Ceremony / Yule Ritual (5pm - 5:30pm) Dinner Service (5:30pm - 8:30pm) Crew and Artists Dinner (5:30pm - 6:30pm) Music Starts (7pm) Genny Team (all night) Artists Management and Care (all night) Door Shift #2 (9pm - 11pm) Door Person 1 Door Person 2 Traffic Martial Door Shift #3 (11pm - 1am) Door Person 1 Door Person 2 Traffic Martial Fruit Platter and Snacks Provided (1am - 4am) Toilets check (1am - 4am) Night Watchman (4am - 8am) Rubbish Pick-Up (12pm - 2pm) Event Concludes (1pm) Pack-Up Team (1pm) Transport Gear Back to Adam's House (2:30pm - 4pm)
Adam, Megs, Jarrod, Bond, Alistair, Herv, Alija, Hazim, Dave Rob Joe Jarrod, Adam Alistair, Herv, Alija, Hazim, Adam, Joe Joe Dave, Alija, Hazim, Adam Megs Rob, Bond. Alija, Hazim, Adam. Herv to check on landcruiser. Jonno is another option. Megs Alistair Dave Adam Jarrod (5pm - 1am). Adam (1am - 4am) Arran (4am - 8am). Adam and Jarrod (8am - 1pm). Adam and Ruby, Dave Bond, Rob Everyone Adam, Jarrod, Alija, Hazim, Arran, Dave Misha, Josh, Mark, Adam, Jarrod. Mel has small fire pit. Joe has fire pit. Alija Hazim Herv Adam Megs Arran Adam Melissa Arran Tarik Whole Crew Whole Crew
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